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There are numerous things to think about when taking minutes of a board meeting. It’s a job that calls for someone who is able to plan ahead, pay attention and write a thorough report of the meeting.
Meeting minutes are vital documents that represent decisions made by the board. They must therefore be accurate and accurately reflect the discussions held during the meeting. It is a good idea to go over the agenda prior to the meeting so that you know what information you need to capture during the meeting. This will prevent important details from being overlooked during the meeting. It’s also helpful to have a third-party to read the minutes. This makes sure that the person taking the minutes isn’t biased and has a clear opinion of the contents of the minutes.
In addition to the primary issues of the meeting, it’s important to include all the actions taken at the meeting, and who was accountable for each item. These details will allow board members to refer to the minutes of meetings in the future.
In addition, a note needs to be recorded on the presence of the quorum. A quorum is defined as the presence of at least two-thirds of the board members.
It is also important to keep track of any documents passed around or any special presentations that were made during the meeting. In the minutes it is recommended to also include the dates and times of the meeting.